CIRCA:Project Proposals


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Project Proposals

Outline of a Project Proposal

  • Project title
  • Brief introduction or description of the project - no more than paragraph to help someone picking up the document.
  • Objectives of the project - what do you think are the important objectives for the client. Prioritize them.
  • Description of project - detailed description of the project. This can take the form of a description of the completed work or a discussion of process (or Methodology.) It should help both sides understand what you will and won't do. It shows that you have understood their needs.
  • Methodology - where appropriate you can describe what methodology you will use in completing the project.
  • Outcomes - a list of the key outcomes for the client. You can also be specific about what will not be done or what will be left for a next phase of the project.
  • Timeline - when will the project stop and an estimate as to when it will end.
  • Resources needed - what resources might be needed other than the cost. What do you need from the client. This overlaps with the Expectations of the client.
  • Expectations of the client - what you need the client to do for this to be competed in a timely fashion.
  • Communications - how you will communicate with the client.
  • Risks - what the risks are and what possible solutions.
  • Questions - questions raised by the project or questions that can only be answered during the project.
  • Cost estimate - the estimated cost of the project with discussion that breaks down the costs so as to explain them.

Checklist for Project Proposal

Check that you have the following in your proposal:

  • Client information - who is the client and contact information. Identify who you think the client is and the primary contact.
  • Your information - who are you and your contact information. Make it easy for them to contact you.
  • Page numbers - I'm not sure why, but everyone forgets page numbers when preparing things at the last moment.
  • Date of the proposal - when was it written and submitted.
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