CIRCA:Metadata Requirements

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'''Type'''
'''Type'''
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:: The nature or genre of the resource. Example letter, memo, meeting. Use with a controlled vocabulary.
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:: The nature or genre of the resource. Example letter, memo, meeting. Use with a [[CIRCA: Arhives Type Controlled Vocabulary | controlled vocabulary]].
::: Example: ''Newsletter''
::: Example: ''Newsletter''

Revision as of 13:55, 16 March 2012

History and Archives Metadata Requirements

The following outline for Metadata was created by the History and Archives group at the University of Alberta and was completed in December of 2010. It was tested and annotated in 2012.

Title

The name our project gives to the document to distinguish it in the archive. The title should, where possible, follow a pattern of

<Author/Publisher>, <Title>, <Type>, <Date>.

Example: CCH, Ontario Humanities Computing 1.4, newsletter, 1987

Creator Title

A name given to a resource by its creator. Most likely the name of the original. Eg:
Example: Ontario Humanities Computing 1.4

Creator of Original

The person or organization responsible for the creation of the resource in its original form.

Digital Record Creator

The person responsible for the creation of the digital form of the resource. This might be the person who digitized the materials.

Record Creator

The person responsible for the creation of the archive record. This is the person who uploaded the materials and filled in the metadata.

Subject

The topic of the resource (key words, phrases). Use with a controlled vocabulary. Separate with commas.

Description

An account of the resource (an abstract, table of contents. Information about the subject matter.

Physical Description

Physical characteristics technical requirements. Medium condition.

Originals

Provide details of the originals including physical location, medium, condition. Narrative field.
Example: The original document from Ian Lancashire’s personal collection.

Notes

General note. This can hold information that doesn't fit elsewhere.

Publication Information

If resource has been published provide account. Use a standard format.
Example: Published by the Centre for Computing in the Humanities (CCH) at the University of Toronto, December 1987.

Archived Version History

To keep track of versions of resource in the archive.

Year

Year of origination. The year the original was written, published or circulated.
Example: 1987

Date of Origination

Date of origination of the resource. This could be more detailed than the Year of origination and should be in the form given in the original.
Example: December, 1987

Date of Collection

Date the resource in question entered the collection.

Date of Digitisation

Date of Digitisation

Type

The nature or genre of the resource. Example letter, memo, meeting. Use with a controlled vocabulary.
Example: Newsletter

Format

Extent and medium of archived version. Use with a controlled vocabulary.
Example: PDF, 8 pages

Provenance

A related resource or organization from which the described resource is derived.
Example: Ontario Consortium for Computers and the Humanities

Language

Use with a controlled vocabulary. For example the ISO's 'codes for the representations of names of languages' would be an ideal controlled vocabulary.
Example: English

Relation

List of related resources in the archive. Use semicolons to separate items.
Example: CCH, Canadian Humanities Computing 2.3-4, newsletter, 1988; CCH, Canadian Humanities Computing 3.1, newsletter, 1989; CCH, Canadian Humanities Computing 3.2, newsletter, 1989; CCH, Canadian Humanities Computing 3.3, newsletter, 1989; CCH Canadian Humanities Computing 3.4, newsletter, 1989; CCH, Canadian Humanities Computing 4.1, newsletter, 1990; CCH, Canadian Humanities Computing 4.2, 1990; CCH, Canadian Humanities Computing 4.3, 1990; CCH, Canadian Humanities Computing 4.4, 1990; CCH, Canadian Humanities Computing 5.1, 1991; CCH, Canadian Humanities Computing 5.2, 1991; CCH, Canadian Humanities Computing 5.3, 1991;

Coverage

The spatial or temporal topic of the resource.
Example: Humanities Computing in English Canada, December 1987

Identifier

An unambiguous ARK reference to the resource within a given context (a unique identifier).

Rights

Information about rights held in and over the resource.

Access

Use for conditions governing access.
Example: Public Access

Use

Use for conditions governing use.

Preferred Citation

Use if there is a preferred way to cite the work.

The key to a strong metadata record is being internally consistent

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