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LaTeX code for Metadata Requirements

Click here for a plain text version of this LaTeX code.
\documentclass[a4paper,11pt]{article}
\usepackage{ulem}
\usepackage{a4wide}
\usepackage[dvipsnames,svgnames]{xcolor}
\usepackage[pdftex]{graphicx}

\usepackage{hyperref}
% commands generated by html2latex


\begin{document}\hypertarget{History_and_Archives_Metadata_Requirements}{}

\subsection{History and Archives Metadata Requirements}

\textit{The following outline for Metadata was created by the History and Archives group at the University of Alberta and was completed in December of 2010}. It was tested and annotated in 2012.

\textbf{Title}
\begin{description}
\begin{description} The name our project gives to the document to distinguish it in the archive. The title should, where possible, follow a pattern of 
\end{description}
\end{description}

\textbf{$<$Author/Publisher$>$, $<$Title$>$, $<$Type$>$, $<$Date$>$}.
\begin{description}
\begin{description}
\begin{description} Example: \textit{CCH, Ontario Humanities Computing 1.4, newsletter, 1987}
\end{description}
\end{description}
\end{description}

\textbf{Creator Title}
\begin{description}
\begin{description} A name given to a resource by its creator. Most likely the name of the original. 
\begin{description} Example: \textit{Ontario Humanities Computing 1.4}
\end{description}
\end{description}
\end{description}

\textbf{Creator of Original}
\begin{description}
\begin{description} The person or organization responsible for the creation of the resource in its original form.
\end{description}
\end{description}

\textbf{Digital Record Creator}
\begin{description}
\begin{description} The person responsible for the creation of the digital form of the resource. This might be the person who digitized the materials.
\end{description}
\end{description}

\textbf{Record Creator}
\begin{description}
\begin{description} The person responsible for the creation of the archive record. This is the person who uploaded the materials and filled in the metadata.
\end{description}
\end{description}

\textbf{Subject}
\begin{description}
\begin{description} The topic of the resource (keywords, phrases). Use keywords from the work and/or in general use. When in doubt use many different keywords. Separate with commas.
\end{description}
\end{description}

\textbf{Description}
\begin{description}
\begin{description} An account of the resource (an abstract, table of contents. Information about the subject matter.
\end{description}
\end{description}

\textbf{Physical Description}
\begin{description}
\begin{description} Physical characteristics technical requirements. Medium condition.
\end{description}
\end{description}

\textbf{Originals}
\begin{description}
\begin{description} Provide details of the originals including physical location, medium, condition. Narrative field.
\begin{description} Example: \textit{The original document from Ian Lancashire???s personal collection.}
\end{description}
\end{description}
\end{description}

\textbf{Notes}
\begin{description}
\begin{description} General note. This can hold information that doesn't fit elsewhere.
\end{description}
\end{description}

\textbf{Publication Information}
\begin{description}
\begin{description} If resource has been published provide account. Use a standard format.
\begin{description} Example: \textit{Published by the Centre for Computing in the Humanities (CCH) at the University of Toronto, December 1987.}
\end{description}
\end{description}
\end{description}

\textbf{Archived Version History}
\begin{description}
\begin{description} To keep track of versions of resource in the archive.
\end{description}
\end{description}

\textbf{Year}
\begin{description}
\begin{description} Year of origination. The year the original was written, published or circulated.
\begin{description} Example: \textit{1987}
\end{description}
\end{description}
\end{description}

\textbf{Date of Origination}
\begin{description}
\begin{description} Date of origination of the resource. This could be more detailed than the Year of origination and should be in the form given in the original.
\begin{description} Example: \textit{December, 1987}
\end{description}
\end{description}
\end{description}

\textbf{Date of Collection}
\begin{description}
\begin{description} Date the resource in question entered the collection.
\end{description}
\end{description}

\textbf{Date of Digitisation}
\begin{description}
\begin{description} Date of Digitisation
\end{description}
\end{description}

\textbf{Type}
\begin{description}
\begin{description} The nature or genre of the resource. Example letter, memo, meeting. Use with a \href{/index.php/CIRCA:Arhives_Type_Controlled_Vocabulary}{ controlled vocabulary}.
\begin{description} Example: \textit{Newsletter}
\end{description}
\end{description}
\end{description}

\textbf{Format}
\begin{description}
\begin{description} Extent and medium of archived version. Use with a \href{/index.php/CIRCA:Archives_Format_Controlled_Vocabulary}{ controlled vocabulary}.
\begin{description} Example: \textit{PDF, 8 pages}
\end{description}
\end{description}
\end{description}

\textbf{Provenance}
\begin{description}
\begin{description} A related resource or organization from which the described resource is derived.
\begin{description} Example: \textit{Ontario Consortium for Computers and the Humanities}
\end{description}
\end{description}
\end{description}

\textbf{Language}
\begin{description}
\begin{description} Use with a \href{/index.php/CIRCA:Archives_Language_Controlled_Vocabulary}{ controlled vocabulary}. For example the ISO's 'codes for the representations of names of languages' would be an ideal controlled vocabulary.
\begin{description} Example: "English"
\end{description}
\end{description}
\end{description}

\textbf{Relation}
\begin{description}
\begin{description} List of related resources in the archive. Use semicolons to separate items.
\begin{description} Example: \textit{CCH, Canadian Humanities Computing 2.3-4, Newsletter, 1988; CCH, Canadian Humanities Computing 3.1, Newsletter, 1989; CCH, Canadian Humanities Computing 3.2, Newsletter, 1989; CCH, Canadian Humanities Computing 3.3, Newsletter, 1989; CCH Canadian Humanities Computing 3.4, Newsletter, 1989; CCH, Canadian Humanities Computing 4.1, Newsletter, 1990; CCH, Canadian Humanities Computing 4.2, Newsletter, 1990; CCH, Canadian Humanities Computing 4.3, Newsletter, 1990; CCH, Canadian Humanities Computing 4.4, Newsletter, 1990; CCH, Canadian Humanities Computing 5.1, Newsletter, 1991; CCH, Canadian Humanities Computing 5.2, Newsletter, 1991; CCH, Canadian Humanities Computing 5.3, Newsletter, 1991;}
\end{description}
\end{description}
\end{description}

\textbf{Coverage}
\begin{description}
\begin{description} The spatial or temporal topic of the resource.
\begin{description} Example: \textit{Humanities Computing in English Canada,  December 1987}
\end{description}
\end{description}
\end{description}

\textbf{Identifier}
\begin{description}
\begin{description} An unambiguous ARK reference to the resource within a given context (a unique identifier).
\end{description}
\end{description}

\textbf{Rights}
\begin{description}
\begin{description} Information about rights held in and over the resource.
\end{description}
\end{description}

\textbf{Access}
\begin{description}
\begin{description} Use for conditions governing access. Example: \textit{Public Access}
\end{description}
\end{description}

\textbf{Use}
\begin{description}
\begin{description} Use for conditions governing use.
\end{description}
\end{description}

\textbf{Preferred Citation}
\begin{description}
\begin{description} Use if there is a preferred way to cite the work.
\end{description}
\end{description}

\textit{The key to a strong metadata record is being internally consistent}

\end{document}
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