CIRCA:EAD and ERA uploading


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Encoded Archival Description

This is a link to RGL's [EAD Best Practice Guide]

Overview of EAD Structure:

<eadheader> contains information describing the finding aid itself
<frontmatter> contains prefatory matter incorporating information useful for the display or publication of the finding aid
<archdesc> contains description of archival materials and associated administrative and contextual information



  • lanencoding=
  • relatedencoding= (this section is often mapped to Dublin Code for easier search-ability)
  • repositoryencoding=
  • countryencoding=
  • dateencoding=

<eadid> (content must uniquely identify the EAD instance, should include at least one of the following: publicid, identifier, or url)

  • countrycode=
  • mainagencycode= (repository code)
  • publicid= (public text owner identifiers?? obsolete?)
  • identifier= (ARK)
  • url=

encodinganalog= (maps to URL)
<titleproper> (use for formal title of the finding aid itself and not the title of the fonds or record group being described)
<author> (record the person or institution responsible for the intellectual content of the encoded finding aid)

Education and Research Archive

The University of Alberta Libraries [ERA homepage]

ERA deposit ‘how-to’:

Step 1 - about your item

Type of Item
Title or Caption
Author or Creator
Additional Contributors
Is this item about:
a time?
a place?
Description (abstract)
Citation for previous publication (If item has been previously published provide a citation)
Date created
Source (brief information about a physical item from which this item was derived)
Link to related item (must be a url)

Step 2 - Where does this item belong?

Choose a community
Choose a collection

Step 3 - Licensing information

Who should see this item and when should they see it?
University of Alberta Community (CCID-Protected)
No-one (for preservation only)
embargo date
Choose a license (Creative Commons Attribution-Noncommercial No-Derivative Works 3.0 Unported)

Step 4 - Add your item

Upload your item

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