CIRCA:EAD and ERA uploading

From CIRCA

Revision as of 10:14, 4 October 2010

Encoded Archival Description

This is a link to RGL's [EAD Best Practice Guide]

Overview of EAD Structure:

<eadheader> contains information describing the finding aid itself
<frontmatter> contains prefatory matter incorporating information useful for the display or publication of the finding aid
<archdesc> contains description of archival materials and associated administrative and contextual information

Example:

<ead>
<eadheader>

• lanencoding=
  
• relatedencoding= (this section is often mapped to Dublin Code for easier search-ability)
  
• repositoryencoding=
  
• countryencoding=
  
• dateencoding=
  
• <eadid> (content must uniquely identify the EAD instance, should include at least one of the following: publicid, identifier, or url)
  
  • countrycode=
    
  • mainagencycode= (repository code)
    
  • publicid= (public text owner identifiers?? obsolete?)
    
  • identifier= (ARK)
    
  • url=
    
  • encodinganalog= (maps to URL)
    
• <filedesc>
  
  • <titlestmt>
    
    • <titleproper> (use for formal title of the finding aid itself and not the title of the fonds or record group being described)
      
      • encodinganalog=
        
    • <author> (record the person or institution responsible for the intellectual content of the encoded finding aid)
      
      • encodinganalog=
        
  • <publicationstmt>
    
    • <publisher>
      
      • encodinganalog=
        
    • <date>
      
      • encodinganalog=
        
      • normal=
        
    • <address>
      
      • encodinganalog=
        

(etc.,)

Education and Research Archive

The University of Alberta Libraries [ERA homepage]

ERA deposit ‘how-to’:

an example from the ERA website

Step 1 - about your item

Type of Item
Language
Title or Caption
Author or Creator
Additional Contributors
Subject/Keyword

• Is this item about:
  
  • a time?
    
  • a place?
    

Description (abstract)
Citation for previous publication (If item has been previously published provide a citation)
Date created
Source (brief information about a physical item from which this item was derived)
Link to related item (must be a url)

Step 2 - Where does this item belong?

Choose a community
Choose a collection

Step 3 - Licensing information

Who should see this item and when should they see it?

• Everyone
  
• University of Alberta Community (CCID-Protected)
  
• No-one (for preservation only)
  
• embargo date
  

Choose a license (Creative Commons Attribution-Noncommercial No-Derivative Works 3.0 Unported)

Step 4 - Add your item

Upload your item