CIRCA:Archiving Our Collection

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(→Early Considerations)
(→Metadata Example)
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| Use for conditions governing access.
| Use for conditions governing access.
| Public Use
| Public Use
 +
|-
 +
| use
 +
| Use for conditions governing use.
 +
|
 +
|-
 +
| preferredCitation
 +
|
 +
|
 +
 +
|} </div></center>
 +
 +
 +
=== Metadata Example #2===
 +
<center><div>
 +
{| border="1"
 +
 +
| '''Element'''
 +
| '''Definition'''
 +
| '''Example'''
 +
|-
 +
| Title
 +
| The name the project gives to the document to distinguish it in the archive. Descriptive name.
 +
| In Progress
 +
|-
 +
| creatorTitle
 +
| A name given to a resource by its creator.
 +
| In Progress
 +
|-
 +
| creatorOriginal
 +
| The person responsible for the creation of the resource in its original form.
 +
| In Progress
 +
|-
 +
| digitalRecordCreator
 +
| The person responsible for the the creation of the digital form of the resource.
 +
| In Progress
 +
|-
 +
| recordCreator
 +
| The person responsible for the creation of the archive record.
 +
| In Progress
 +
|-
 +
| subject
 +
| The topic of the resource (key words, phrases), separated by coma.
 +
| In Progress
 +
|-
 +
| description
 +
| An account of the resource (an abstract, table of contents)/information about the subject matter.
 +
|In Progress
 +
|-
 +
| physicalDescription
 +
| Physical characteristics and technical requirement of original. Medium condition.
 +
| In Progress
 +
|-
 +
| originals
 +
| Provide details of the originals including physical location, medium, condition. Narrative field.
 +
| In Progress
 +
|-
 +
| notes
 +
| General note.
 +
|
 +
|-
 +
| publicationInformation
 +
| If resource has been published provide account.
 +
| In Progress
 +
|-
 +
| archivedVersionHistory
 +
| To keep track of versions of resource in the archive.
 +
|
 +
|-
 +
| dateOrigination
 +
| Date of the origination of the resource.
 +
| In Progress
 +
|-
 +
| dateCollection
 +
| Date the resource in question entered the collection.
 +
|
 +
|-
 +
| dateDigitization
 +
| Date of digitization
 +
|
 +
|-
 +
| documentType
 +
| The nature or genre of the resource. Example letter, memo, meeting. We need a controlled thesaurus.
 +
| In Progress
 +
|-
 +
| electronicFormat
 +
| Extent and medium of unit of description. Archived version. We need to create a controlled thesaurus.
 +
| In Progress
 +
|-
 +
| provenance
 +
| A related resource or organization fro which the described resource is derived.
 +
| In Progress
 +
|-
 +
| language
 +
| Controlled thesaurus.
 +
| In Progress
 +
|-
 +
| relatedMaterials
 +
| A related resource in the archive.
 +
| In Progress
 +
|-
 +
| coverage
 +
| The spatial or temporal topic of the resource.
 +
| In Progress
 +
|-
 +
| identifier
 +
| An unambiguous reference to the resource within a given context (a unique identifier). ERA uses a system called the Handle system to assign permanent identifiers.
 +
|
 +
|-
 +
| rights
 +
| Information about the rights held in and over the resource.
 +
| In Progress
 +
|-
 +
| access
 +
| Use for conditions governing access.
 +
| In Progress
 +
|-
 +
| use
 +
| Use for conditions governing use.
 +
|
 +
|-
 +
| preferredCitation
 +
|
 +
|
 +
 +
|} </div></center>
 +
 +
 +
=== Metadata Example #3===
 +
<center><div>
 +
{| border="1"
 +
 +
| '''Element'''
 +
| '''Definition'''
 +
| '''Example'''
 +
|-
 +
| Title
 +
| The name the project gives to the document to distinguish it in the archive. Descriptive name.
 +
| In Progress
 +
|-
 +
| creatorTitle
 +
| A name given to a resource by its creator.
 +
| In Progress
 +
|-
 +
| creatorOriginal
 +
| The person responsible for the creation of the resource in its original form.
 +
| In Progress
 +
|-
 +
| digitalRecordCreator
 +
| The person responsible for the the creation of the digital form of the resource.
 +
| In Progress
 +
|-
 +
| recordCreator
 +
| The person responsible for the creation of the archive record.
 +
| In Progress
 +
|-
 +
| subject
 +
| The topic of the resource (key words, phrases), separated by coma.
 +
| In Progress
 +
|-
 +
| description
 +
| An account of the resource (an abstract, table of contents)/information about the subject matter.
 +
|In Progress
 +
|-
 +
| physicalDescription
 +
| Physical characteristics and technical requirement of original. Medium condition.
 +
| In Progress
 +
|-
 +
| originals
 +
| Provide details of the originals including physical location, medium, condition. Narrative field.
 +
| In Progress
 +
|-
 +
| notes
 +
| General note.
 +
|
 +
|-
 +
| publicationInformation
 +
| If resource has been published provide account.
 +
| In Progress
 +
|-
 +
| archivedVersionHistory
 +
| To keep track of versions of resource in the archive.
 +
|
 +
|-
 +
| dateOrigination
 +
| Date of the origination of the resource.
 +
| In Progress
 +
|-
 +
| dateCollection
 +
| Date the resource in question entered the collection.
 +
|
 +
|-
 +
| dateDigitization
 +
| Date of digitization
 +
|
 +
|-
 +
| documentType
 +
| The nature or genre of the resource. Example letter, memo, meeting. We need a controlled thesaurus.
 +
| In Progress
 +
|-
 +
| electronicFormat
 +
| Extent and medium of unit of description. Archived version. We need to create a controlled thesaurus.
 +
| In Progress
 +
|-
 +
| provenance
 +
| A related resource or organization fro which the described resource is derived.
 +
| In Progress
 +
|-
 +
| language
 +
| Controlled thesaurus.
 +
| In Progress
 +
|-
 +
| relatedMaterials
 +
| A related resource in the archive.
 +
| In Progress
 +
|-
 +
| coverage
 +
| The spatial or temporal topic of the resource.
 +
| In Progress
 +
|-
 +
| identifier
 +
| An unambiguous reference to the resource within a given context (a unique identifier). ERA uses a system called the Handle system to assign permanent identifiers.
 +
|
 +
|-
 +
| rights
 +
| Information about the rights held in and over the resource.
 +
| In Progress
 +
|-
 +
| access
 +
| Use for conditions governing access.
 +
| In Progress
 +
|-
 +
| use
 +
| Use for conditions governing use.
 +
|
 +
|-
 +
| preferredCitation
 +
|
 +
|
 +
 +
|} </div></center>
 +
 +
 +
=== Metadata Example #4===
 +
<center><div>
 +
{| border="1"
 +
 +
| '''Element'''
 +
| '''Definition'''
 +
| '''Example'''
 +
|-
 +
| Title
 +
| The name the project gives to the document to distinguish it in the archive. Descriptive name.
 +
| In Progress
 +
|-
 +
| creatorTitle
 +
| A name given to a resource by its creator.
 +
| In Progress
 +
|-
 +
| creatorOriginal
 +
| The person responsible for the creation of the resource in its original form.
 +
| In Progress
 +
|-
 +
| digitalRecordCreator
 +
| The person responsible for the the creation of the digital form of the resource.
 +
| In Progress
 +
|-
 +
| recordCreator
 +
| The person responsible for the creation of the archive record.
 +
| In Progress
 +
|-
 +
| subject
 +
| The topic of the resource (key words, phrases), separated by coma.
 +
| In Progress
 +
|-
 +
| description
 +
| An account of the resource (an abstract, table of contents)/information about the subject matter.
 +
|In Progress
 +
|-
 +
| physicalDescription
 +
| Physical characteristics and technical requirement of original. Medium condition.
 +
| In Progress
 +
|-
 +
| originals
 +
| Provide details of the originals including physical location, medium, condition. Narrative field.
 +
| In Progress
 +
|-
 +
| notes
 +
| General note.
 +
|
 +
|-
 +
| publicationInformation
 +
| If resource has been published provide account.
 +
| In Progress
 +
|-
 +
| archivedVersionHistory
 +
| To keep track of versions of resource in the archive.
 +
|
 +
|-
 +
| dateOrigination
 +
| Date of the origination of the resource.
 +
| In Progress
 +
|-
 +
| dateCollection
 +
| Date the resource in question entered the collection.
 +
|
 +
|-
 +
| dateDigitization
 +
| Date of digitization
 +
|
 +
|-
 +
| documentType
 +
| The nature or genre of the resource. Example letter, memo, meeting. We need a controlled thesaurus.
 +
| In Progress
 +
|-
 +
| electronicFormat
 +
| Extent and medium of unit of description. Archived version. We need to create a controlled thesaurus.
 +
| In Progress
 +
|-
 +
| provenance
 +
| A related resource or organization fro which the described resource is derived.
 +
| In Progress
 +
|-
 +
| language
 +
| Controlled thesaurus.
 +
| In Progress
 +
|-
 +
| relatedMaterials
 +
| A related resource in the archive.
 +
| In Progress
 +
|-
 +
| coverage
 +
| The spatial or temporal topic of the resource.
 +
| In Progress
 +
|-
 +
| identifier
 +
| An unambiguous reference to the resource within a given context (a unique identifier). ERA uses a system called the Handle system to assign permanent identifiers.
 +
|
 +
|-
 +
| rights
 +
| Information about the rights held in and over the resource.
 +
| In Progress
 +
|-
 +
| access
 +
| Use for conditions governing access.
 +
| In Progress
 +
|-
 +
| use
 +
| Use for conditions governing use.
 +
|
 +
|-
 +
| preferredCitation
 +
|
 +
|
 +
 +
|} </div></center>
 +
 +
 +
=== Metadata Example #5===
 +
<center><div>
 +
{| border="1"
 +
 +
| '''Element'''
 +
| '''Definition'''
 +
| '''Example'''
 +
|-
 +
| Title
 +
| The name the project gives to the document to distinguish it in the archive. Descriptive name.
 +
| In Progress
 +
|-
 +
| creatorTitle
 +
| A name given to a resource by its creator.
 +
| In Progress
 +
|-
 +
| creatorOriginal
 +
| The person responsible for the creation of the resource in its original form.
 +
| In Progress
 +
|-
 +
| digitalRecordCreator
 +
| The person responsible for the the creation of the digital form of the resource.
 +
| In Progress
 +
|-
 +
| recordCreator
 +
| The person responsible for the creation of the archive record.
 +
| In Progress
 +
|-
 +
| subject
 +
| The topic of the resource (key words, phrases), separated by coma.
 +
| In Progress
 +
|-
 +
| description
 +
| An account of the resource (an abstract, table of contents)/information about the subject matter.
 +
|In Progress
 +
|-
 +
| physicalDescription
 +
| Physical characteristics and technical requirement of original. Medium condition.
 +
| In Progress
 +
|-
 +
| originals
 +
| Provide details of the originals including physical location, medium, condition. Narrative field.
 +
| In Progress
 +
|-
 +
| notes
 +
| General note.
 +
|
 +
|-
 +
| publicationInformation
 +
| If resource has been published provide account.
 +
| In Progress
 +
|-
 +
| archivedVersionHistory
 +
| To keep track of versions of resource in the archive.
 +
|
 +
|-
 +
| dateOrigination
 +
| Date of the origination of the resource.
 +
| In Progress
 +
|-
 +
| dateCollection
 +
| Date the resource in question entered the collection.
 +
|
 +
|-
 +
| dateDigitization
 +
| Date of digitization
 +
|
 +
|-
 +
| documentType
 +
| The nature or genre of the resource. Example letter, memo, meeting. We need a controlled thesaurus.
 +
| In Progress
 +
|-
 +
| electronicFormat
 +
| Extent and medium of unit of description. Archived version. We need to create a controlled thesaurus.
 +
| In Progress
 +
|-
 +
| provenance
 +
| A related resource or organization fro which the described resource is derived.
 +
| In Progress
 +
|-
 +
| language
 +
| Controlled thesaurus.
 +
| In Progress
 +
|-
 +
| relatedMaterials
 +
| A related resource in the archive.
 +
| In Progress
 +
|-
 +
| coverage
 +
| The spatial or temporal topic of the resource.
 +
| In Progress
 +
|-
 +
| identifier
 +
| An unambiguous reference to the resource within a given context (a unique identifier). ERA uses a system called the Handle system to assign permanent identifiers.
 +
|
 +
|-
 +
| rights
 +
| Information about the rights held in and over the resource.
 +
| In Progress
 +
|-
 +
| access
 +
| Use for conditions governing access.
 +
| In Progress
|-
|-
| use
| use

Revision as of 13:37, 18 September 2012

Contents

Early Considerations

Example Items to Be Archived


Validated XML Metadata Documents

Metadata Example

Element Definition Example
Title The name the project gives to the document to distinguish it in the archive. Descriptive name. CCH, Ontario Humanities Computing 1.4, newsletter, 1987
creatorTitle A name given to a resource by its creator. Ontario Humanities Computing 1.4
creatorOriginal The person responsible for the creation of the resource in its original form. CCH, Willard McCarty Editor
digitalRecordCreator The person responsible for the the creation of the digital form of the resource. Alicia Hibbert
recordCreator The person responsible for the creation of the archive record. Victoria Smith
subject The topic of the resource (key words, phrases), separated by coma. Ontario Humanities Computing, OHC, Ontario Consortium for COmputer and the Humanities, OCCH, Centre for Computers in the Humanities
description An account of the resource (an abstract, table of contents)/information about the subject matter. Issue 1.4 of Ontario Humanities Computing
physicalDescription Physical characteristics and technical requirement of original. Medium condition. 8 pages
originals Provide details of the originals including physical location, medium, condition. Narrative field. The original document from Ian Lancashire's personal collection
notes General note.
publicationInformation If resource has been published provide account. Published by the Centre for Computing in the Humanities (CCH) at the University of Toronto, December 1987
archivedVersionHistory To keep track of versions of resource in the archive.
dateOrigination Date of the origination of the resource. 1987-12-XX
dateCollection Date the resource in question entered the collection.
dateDigitization Date of digitization
documentType The nature or genre of the resource. Example letter, memo, meeting. We need a controlled thesaurus. Newsletter
electronicFormat Extent and medium of unit of description. Archived version. We need to create a controlled thesaurus. PDF, 8 pages
provenance A related resource or organization fro which the described resource is derived. Ontario Consortium for Computers in the Humanities
language Controlled thesaurus. English
relatedMaterials A related resource in the archive. CCH, Canadian Humanities Computing 2.3-4, newsletter, 1988
coverage The spatial or temporal topic of the resource. Humanities Computing in English Canada, December 1987
identifier An unambiguous reference to the resource within a given context (a unique identifier). ERA uses a system called the Handle system to assign permanent identifiers.
rights Information about the rights held in and over the resource. Public Access
access Use for conditions governing access. Public Use
use Use for conditions governing use.
preferredCitation


Metadata Example #2

Element Definition Example
Title The name the project gives to the document to distinguish it in the archive. Descriptive name. In Progress
creatorTitle A name given to a resource by its creator. In Progress
creatorOriginal The person responsible for the creation of the resource in its original form. In Progress
digitalRecordCreator The person responsible for the the creation of the digital form of the resource. In Progress
recordCreator The person responsible for the creation of the archive record. In Progress
subject The topic of the resource (key words, phrases), separated by coma. In Progress
description An account of the resource (an abstract, table of contents)/information about the subject matter. In Progress
physicalDescription Physical characteristics and technical requirement of original. Medium condition. In Progress
originals Provide details of the originals including physical location, medium, condition. Narrative field. In Progress
notes General note.
publicationInformation If resource has been published provide account. In Progress
archivedVersionHistory To keep track of versions of resource in the archive.
dateOrigination Date of the origination of the resource. In Progress
dateCollection Date the resource in question entered the collection.
dateDigitization Date of digitization
documentType The nature or genre of the resource. Example letter, memo, meeting. We need a controlled thesaurus. In Progress
electronicFormat Extent and medium of unit of description. Archived version. We need to create a controlled thesaurus. In Progress
provenance A related resource or organization fro which the described resource is derived. In Progress
language Controlled thesaurus. In Progress
relatedMaterials A related resource in the archive. In Progress
coverage The spatial or temporal topic of the resource. In Progress
identifier An unambiguous reference to the resource within a given context (a unique identifier). ERA uses a system called the Handle system to assign permanent identifiers.
rights Information about the rights held in and over the resource. In Progress
access Use for conditions governing access. In Progress
use Use for conditions governing use.
preferredCitation


Metadata Example #3

Element Definition Example
Title The name the project gives to the document to distinguish it in the archive. Descriptive name. In Progress
creatorTitle A name given to a resource by its creator. In Progress
creatorOriginal The person responsible for the creation of the resource in its original form. In Progress
digitalRecordCreator The person responsible for the the creation of the digital form of the resource. In Progress
recordCreator The person responsible for the creation of the archive record. In Progress
subject The topic of the resource (key words, phrases), separated by coma. In Progress
description An account of the resource (an abstract, table of contents)/information about the subject matter. In Progress
physicalDescription Physical characteristics and technical requirement of original. Medium condition. In Progress
originals Provide details of the originals including physical location, medium, condition. Narrative field. In Progress
notes General note.
publicationInformation If resource has been published provide account. In Progress
archivedVersionHistory To keep track of versions of resource in the archive.
dateOrigination Date of the origination of the resource. In Progress
dateCollection Date the resource in question entered the collection.
dateDigitization Date of digitization
documentType The nature or genre of the resource. Example letter, memo, meeting. We need a controlled thesaurus. In Progress
electronicFormat Extent and medium of unit of description. Archived version. We need to create a controlled thesaurus. In Progress
provenance A related resource or organization fro which the described resource is derived. In Progress
language Controlled thesaurus. In Progress
relatedMaterials A related resource in the archive. In Progress
coverage The spatial or temporal topic of the resource. In Progress
identifier An unambiguous reference to the resource within a given context (a unique identifier). ERA uses a system called the Handle system to assign permanent identifiers.
rights Information about the rights held in and over the resource. In Progress
access Use for conditions governing access. In Progress
use Use for conditions governing use.
preferredCitation


Metadata Example #4

Element Definition Example
Title The name the project gives to the document to distinguish it in the archive. Descriptive name. In Progress
creatorTitle A name given to a resource by its creator. In Progress
creatorOriginal The person responsible for the creation of the resource in its original form. In Progress
digitalRecordCreator The person responsible for the the creation of the digital form of the resource. In Progress
recordCreator The person responsible for the creation of the archive record. In Progress
subject The topic of the resource (key words, phrases), separated by coma. In Progress
description An account of the resource (an abstract, table of contents)/information about the subject matter. In Progress
physicalDescription Physical characteristics and technical requirement of original. Medium condition. In Progress
originals Provide details of the originals including physical location, medium, condition. Narrative field. In Progress
notes General note.
publicationInformation If resource has been published provide account. In Progress
archivedVersionHistory To keep track of versions of resource in the archive.
dateOrigination Date of the origination of the resource. In Progress
dateCollection Date the resource in question entered the collection.
dateDigitization Date of digitization
documentType The nature or genre of the resource. Example letter, memo, meeting. We need a controlled thesaurus. In Progress
electronicFormat Extent and medium of unit of description. Archived version. We need to create a controlled thesaurus. In Progress
provenance A related resource or organization fro which the described resource is derived. In Progress
language Controlled thesaurus. In Progress
relatedMaterials A related resource in the archive. In Progress
coverage The spatial or temporal topic of the resource. In Progress
identifier An unambiguous reference to the resource within a given context (a unique identifier). ERA uses a system called the Handle system to assign permanent identifiers.
rights Information about the rights held in and over the resource. In Progress
access Use for conditions governing access. In Progress
use Use for conditions governing use.
preferredCitation


Metadata Example #5

Element Definition Example
Title The name the project gives to the document to distinguish it in the archive. Descriptive name. In Progress
creatorTitle A name given to a resource by its creator. In Progress
creatorOriginal The person responsible for the creation of the resource in its original form. In Progress
digitalRecordCreator The person responsible for the the creation of the digital form of the resource. In Progress
recordCreator The person responsible for the creation of the archive record. In Progress
subject The topic of the resource (key words, phrases), separated by coma. In Progress
description An account of the resource (an abstract, table of contents)/information about the subject matter. In Progress
physicalDescription Physical characteristics and technical requirement of original. Medium condition. In Progress
originals Provide details of the originals including physical location, medium, condition. Narrative field. In Progress
notes General note.
publicationInformation If resource has been published provide account. In Progress
archivedVersionHistory To keep track of versions of resource in the archive.
dateOrigination Date of the origination of the resource. In Progress
dateCollection Date the resource in question entered the collection.
dateDigitization Date of digitization
documentType The nature or genre of the resource. Example letter, memo, meeting. We need a controlled thesaurus. In Progress
electronicFormat Extent and medium of unit of description. Archived version. We need to create a controlled thesaurus. In Progress
provenance A related resource or organization fro which the described resource is derived. In Progress
language Controlled thesaurus. In Progress
relatedMaterials A related resource in the archive. In Progress
coverage The spatial or temporal topic of the resource. In Progress
identifier An unambiguous reference to the resource within a given context (a unique identifier). ERA uses a system called the Handle system to assign permanent identifiers.
rights Information about the rights held in and over the resource. In Progress
access Use for conditions governing access. In Progress
use Use for conditions governing use.
preferredCitation

XML Examples

Each of the following documents were validated using Oxygen

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