CIRCA:Metadata Requirements

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'''Title'''
'''Title'''
-
:: The name our project gives to the document to distinguish it in the archive. The title should, where possible, follow a pattern of '''<Author/Publisher>, <Title>, <Type>, <Date>'''
+
:: The name our project gives to the document to distinguish it in the archive. The title should, where possible, follow a pattern of '''<Author/Publisher>, <Title>, <Type>, <Date>'''. Eg:
::: ''CCH, Ontario Humanities Computing 1.4, newsletter, 1987''
::: ''CCH, Ontario Humanities Computing 1.4, newsletter, 1987''
'''Creator Title'''
'''Creator Title'''
-
::A name given to a resource by its creator. Most likely the name of the original.
+
:: A name given to a resource by its creator. Most likely the name of the original. Eg:
 +
::: Ontario Humanities Computing 1.4
'''Creator of Original'''
'''Creator of Original'''
::The person responsible for the creation of the resource in its original form.
::The person responsible for the creation of the resource in its original form.

Revision as of 12:57, 16 March 2012

History and Archives Metadata Requirements

The following outline for Metadata was created by the History and Archives group at the University of Alberta and was completed in December of 2010. It was tested and annotated in 2012.

Title

The name our project gives to the document to distinguish it in the archive. The title should, where possible, follow a pattern of <Author/Publisher>, <Title>, <Type>, <Date>. Eg:
CCH, Ontario Humanities Computing 1.4, newsletter, 1987

Creator Title

A name given to a resource by its creator. Most likely the name of the original. Eg:
Ontario Humanities Computing 1.4

Creator of Original

The person responsible for the creation of the resource in its original form.

Digital Record Creator

The person responsible for the creation of the digital form of the resource.

Record Creator

The person responsible for the creation of the archive record.

Subject

The topic of the resource (key words, phrases). Use with a controlled vocabulary.

Description

An account of the resource (an abstract, table of contents. Information about the subject matter.

Physical Description

Physical characteristics technical requirements. Medium condition.

Originals

Provide details of the originals including physical location, medium, condition. Narrative field.

Notes

General note.

Publication Information

If resource has been published provide account. Use a standard format.

Archived Version History

To keep track of versions of resource in the archive.

Year

Year of origination.

Date of Origination

Date of origination of the resource.

Date of Collection

Date the resource in question entered the collection.

Date of Digitisation

Date of Digitisation

Type

The nature or genre of the resource. Example letter, memo, meeting. Use with a controlled vocabulary.

Format

Extent and medium of unit of description. Archived version. Use with a controlled vocabulary.

Provenance

A related resource or organization from which the described resource is derived.

Language

Use with a controlled vocabulary. For example the ISO's 'codes for the representations of names of languages' would be an ideal controlled vocabulary.

Relation

A related resource in the archive.

Coverage

The spatial or temporal topic of the resource.

Identifier

An unambiguous ARK reference to the resource within a given context (a unique identifier).

Rights

Information about rights held in and over the resource.

Access

Use for conditions governing access.

Use

Use for conditions governing use.

Preferred Citation


The key to a strong metadata record is being internally consistent

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