\documentclass[a4paper,11pt]{article} \usepackage{ulem} \usepackage{a4wide} \usepackage[dvipsnames,svgnames]{xcolor} \usepackage[pdftex]{graphicx} \usepackage{hyperref} % commands generated by html2latex \begin{document}\hypertarget{History_and_Archives_Metadata_Requirements}{} \subsection{History and Archives Metadata Requirements} \textit{The following outline for Metadata was created by the History and Archives group at the University of Alberta and was completed in December of 2010}. It was tested and annotated in 2012. \textbf{Title} \begin{description} \begin{description} The name our project gives to the document to distinguish it in the archive. The title should, where possible, follow a pattern of \end{description} \end{description} \textbf{$<$Author/Publisher$>$, $<$Title$>$, $<$Type$>$, $<$Date$>$}. \begin{description} \begin{description} \begin{description} Example: \textit{CCH, Ontario Humanities Computing 1.4, newsletter, 1987} \end{description} \end{description} \end{description} \textbf{Creator Title} \begin{description} \begin{description} A name given to a resource by its creator. Most likely the name of the original. \begin{description} Example: \textit{Ontario Humanities Computing 1.4} \end{description} \end{description} \end{description} \textbf{Creator of Original} \begin{description} \begin{description} The person or organization responsible for the creation of the resource in its original form. \end{description} \end{description} \textbf{Digital Record Creator} \begin{description} \begin{description} The person responsible for the creation of the digital form of the resource. This might be the person who digitized the materials. \end{description} \end{description} \textbf{Record Creator} \begin{description} \begin{description} The person responsible for the creation of the archive record. This is the person who uploaded the materials and filled in the metadata. \end{description} \end{description} \textbf{Subject} \begin{description} \begin{description} The topic of the resource (keywords, phrases). Use keywords from the work and/or in general use. When in doubt use many different keywords. Separate with commas. \end{description} \end{description} \textbf{Description} \begin{description} \begin{description} An account of the resource (an abstract, table of contents. Information about the subject matter. \end{description} \end{description} \textbf{Physical Description} \begin{description} \begin{description} Physical characteristics technical requirements. Medium condition. \end{description} \end{description} \textbf{Originals} \begin{description} \begin{description} Provide details of the originals including physical location, medium, condition. Narrative field. \begin{description} Example: \textit{The original document from Ian Lancashire???s personal collection.} \end{description} \end{description} \end{description} \textbf{Notes} \begin{description} \begin{description} General note. This can hold information that doesn't fit elsewhere. \end{description} \end{description} \textbf{Publication Information} \begin{description} \begin{description} If resource has been published provide account. Use a standard format. \begin{description} Example: \textit{Published by the Centre for Computing in the Humanities (CCH) at the University of Toronto, December 1987.} \end{description} \end{description} \end{description} \textbf{Archived Version History} \begin{description} \begin{description} To keep track of versions of resource in the archive. \end{description} \end{description} \textbf{Year} \begin{description} \begin{description} Year of origination. The year the original was written, published or circulated. \begin{description} Example: \textit{1987} \end{description} \end{description} \end{description} \textbf{Date of Origination} \begin{description} \begin{description} Date of origination of the resource. This could be more detailed than the Year of origination and should be in the form given in the original. \begin{description} Example: \textit{December, 1987} \end{description} \end{description} \end{description} \textbf{Date of Collection} \begin{description} \begin{description} Date the resource in question entered the collection. \end{description} \end{description} \textbf{Date of Digitisation} \begin{description} \begin{description} Date of Digitisation \end{description} \end{description} \textbf{Type} \begin{description} \begin{description} The nature or genre of the resource. Example letter, memo, meeting. Use with a \href{/index.php/CIRCA:Arhives_Type_Controlled_Vocabulary}{ controlled vocabulary}. \begin{description} Example: \textit{Newsletter} \end{description} \end{description} \end{description} \textbf{Format} \begin{description} \begin{description} Extent and medium of archived version. Use with a \href{/index.php/CIRCA:Archives_Format_Controlled_Vocabulary}{ controlled vocabulary}. \begin{description} Example: \textit{PDF, 8 pages} \end{description} \end{description} \end{description} \textbf{Provenance} \begin{description} \begin{description} A related resource or organization from which the described resource is derived. \begin{description} Example: \textit{Ontario Consortium for Computers and the Humanities} \end{description} \end{description} \end{description} \textbf{Language} \begin{description} \begin{description} Use with a \href{/index.php/CIRCA:Archives_Language_Controlled_Vocabulary}{ controlled vocabulary}. For example the ISO's 'codes for the representations of names of languages' would be an ideal controlled vocabulary. \begin{description} Example: "English" \end{description} \end{description} \end{description} \textbf{Relation} \begin{description} \begin{description} List of related resources in the archive. Use semicolons to separate items. \begin{description} Example: \textit{CCH, Canadian Humanities Computing 2.3-4, Newsletter, 1988; CCH, Canadian Humanities Computing 3.1, Newsletter, 1989; CCH, Canadian Humanities Computing 3.2, Newsletter, 1989; CCH, Canadian Humanities Computing 3.3, Newsletter, 1989; CCH Canadian Humanities Computing 3.4, Newsletter, 1989; CCH, Canadian Humanities Computing 4.1, Newsletter, 1990; CCH, Canadian Humanities Computing 4.2, Newsletter, 1990; CCH, Canadian Humanities Computing 4.3, Newsletter, 1990; CCH, Canadian Humanities Computing 4.4, Newsletter, 1990; CCH, Canadian Humanities Computing 5.1, Newsletter, 1991; CCH, Canadian Humanities Computing 5.2, Newsletter, 1991; CCH, Canadian Humanities Computing 5.3, Newsletter, 1991;} \end{description} \end{description} \end{description} \textbf{Coverage} \begin{description} \begin{description} The spatial or temporal topic of the resource. \begin{description} Example: \textit{Humanities Computing in English Canada, December 1987} \end{description} \end{description} \end{description} \textbf{Identifier} \begin{description} \begin{description} An unambiguous ARK reference to the resource within a given context (a unique identifier). \end{description} \end{description} \textbf{Rights} \begin{description} \begin{description} Information about rights held in and over the resource. \end{description} \end{description} \textbf{Access} \begin{description} \begin{description} Use for conditions governing access. Example: \textit{Public Access} \end{description} \end{description} \textbf{Use} \begin{description} \begin{description} Use for conditions governing use. \end{description} \end{description} \textbf{Preferred Citation} \begin{description} \begin{description} Use if there is a preferred way to cite the work. \end{description} \end{description} \textit{The key to a strong metadata record is being internally consistent} \end{document}