Archiving Our Collection

From CIRCA

VTracker
Content deleted. (231 Occurances)
Content stucture deleted. (65 Occurances)
Content inserted. (49 Occurances)
Content structure inserted. (51 Occurances)
Content structure deleted. (4 Occurances)
Content changed. (7 Occurances)
Content moved. (45 Occurances)
Content NEED DESCRIPTION. (10 Occurances)
Content NEED DESCRIPTION. (14 Occurances)
Content structure moved. (35 Occurances)
Content of a table reordered. (1 Occurances)
Content style of a font changed. (8 Occurances)

---

Contents 1Early Considerations 2Example Items to Be Archived 3Validated XML Metadata Documents 3.1MetadataExamples 3.2Metadata ExampleDefinitions ** ** ** 3.3XML Examples

Early Considerations

• Needs Document Example
• Library and Archiving Practices
• EAD and ERA uploading
• Metadata Requirements

Example Items to Be Archived

• File:CCH, Ontario Humanities Computing 1.4, newsletter, 1987.pdf
• Glickman and Staalman, Manual for Printing of Literary Texts and Concordances by Computer, Manual, 1966 Embargoed
• McGann, Culture and Technology. The Way We Live Now; What is to be done?, Podcast, 2004 [[1]]
• File:McMaster University, "The Face of Text", Conference Proceedings, 2004.pdf
• XML Metadata Lancashire, IBM-U of T Computing Centre, Letters, Meeting Minutes, Reports, 1982-1985 Embargoed

Validated XML Metadata Documents

Metadata Examples

ElementDefinition**************************************************

*

Element	*Metadata Example #4Example 1	Example 2	Example 3';this.style.color = '#ff0000';" onMouseOut = "this.innerHTML = 'Example 3';this.style.color = '#000000';">Example 3	Example 4	Example 5
Title	*CCH, Ontario Humanities Computing 1.4, newsletter, 1987	Glickman and Staalman, Manual for Printing of Literary Texts and Concordances by Computer, Manual, 1966	McGann, Culture and Technology. The Way We Live Now; What is to be Done?, Podcast, 2004	McMaster University, ???The Face of Text???, Conference Proceedings, 2004	Lancashire, IBM-U of T Computing Centre, Letters, Meeting Minutes, Report
creatorTitle	*Ontario Humanities Computing 1.4	Manual for the Printing of Literary Texts and Concordances by Computer	McGann, Culture and Technology. The Way We Live Now; What is to be Done?, Podcast, 2004	The Face of Text, Computer Assisted Text Analysis in the Humanities, Canadian Symposium on Text Analysis	The person responsible for the the creation of the digital form of the resource.Minutes of the Meeting of the Advisory Committee for the IBM/U of T Cooperative Agreement
creatorOriginal	*CCH, Willard McCarty Editor	Glickman, Robert J. and Gerrit Joseph Staalman	McGann, Jerome	McMaster University	Lancashire, Ian
digitalRecordCreator	*Alicia Hibbert	Alicia Hibbert
recordCreator	*Victoria Smith	Victoria Smith	Victoria Smith	Victoria Smith	Victoria Smith
subject	*Ontario Humanities Computing, OHC, Ontario Consortium for COmputer and the Humanities, OCCH, Centre for Computers in the Humanities	Programs for Research On Romance Authors, PRORA II, PRORA III, Literature, Linguistics		Ontario Humanities Computing, OHC, Ontario Consortium for COmputer and the Humanities, OCCH, Centre for Computers in the HumanitiesText Analysis, Humanities Computing, Canadian Humanities Computing, CaSTA
description	*Issue 1.4 of Ontario Humanities Computing	A manual for using the computer programs PRORA in literature and linguistics research, Developed at the University of Toronto	Podcast, Presentation at 2004 The Face of Text, McMaster University	CaSTA 2004 Conference Proceedings, McMaster University
physicalDescription	*In Progress8 pages	129 pages, cerlox binding	MP3 audio	8 pages129 pages
originals	The original document from Ian Lancashire's personal collection			*	*
notes	*			Proceeding of the Third Canadian Symposium on Text Analysis
publicationInformation	*Published by the Centre for Computing in the Humanities (CCH) at the University of Toronto, December 1987	University of Toronto Press, 1966
archivedVersionHistory	*
dateOrigination	*1987-12-XX	1966-xx-xx	2004-11-xx	1987-12-XX1994-11-xx
dateCollection	*		2011	2011
dateDigitization	*
documentType	*Newsletter	Manual	Podcast	Conference Proceedings	notesMinutes
electronicFormat	*PDF, 8 pages	PDF, 129 pages	MP3	PDF, 8 pagesPDF, 129 pages
provenance	*Ontario Consortium for Computers in the Humanities	University of Toronto	McMaster University, Canadian Symposium on Text Analysis	McMaster University, Canadian Symposium on Text Analysis
language	*English	English	English	English	English
relatedMaterials	*CCH, Canadian Humanities Computing 2.3-4, newsletter, 1988	Glickman, An Integrated Series of Computer Programs, Manual, 1965	McMaster University, ???The Face of Text???. conference proceedings, 2004	McGann, Culture and Technology. The Way We Live Now; What is to be Done?, Podcast, 2004
coverage	Humanities Computing in English Canada, December 1987	*	*	2004-11-19-21; McMaster University
identifier	*
rights	Public Access	*
access	*Public Use	Public access	Public access	Public access
use	*	Public use		Public use
preferredCitation

Metadata ExampleDefinitions

Element	Definition	Example
Title	The name the project gives to the document to distinguish it in the archive. Descriptive name.	*CCH, Ontario Humanities Computing 1.4, newsletter, 1987
creatorTitle	A name given to a resource by its creator.	*Ontario Humanities Computing 1.4
creatorOriginal	The person responsible for the creation of the resource in its original form.	*CCH, Willard McCarty Editor
digitalRecordCreator	The person responsible for the the creation of the digital form of the resource.	Alicia Hibbert
recordCreator	The person responsible for the creation of the archive record.	Victoria Smith
subject	The topic of the resource (key words, phrases), separated by coma.	*Ontario Humanities Computing, OHC, Ontario Consortium for COmputer and the Humanities, OCCH, Centre for Computers in the Humanities
description	An account of the resource (an abstract, table of contents)/information about the subject matter.	*Issue 1.4 of Ontario Humanities Computing
physicalDescription	Physical characteristics and technical requirement of original. Medium condition.	*In Progress8 pages
originals	Provide details of the originals including physical location, medium, condition. Narrative field.	*The original document from Ian Lancashire's personal collection
notes	General note.
publicationInformation	If resource has been published provide account.	Published by the Centre for Computing in the Humanities (CCH) at the University of Toronto, December 1987
archivedVersionHistory	To keep track of versions of resource in the archive.
dateOrigination	Date of the origination of the resource.	*1987-12-XX
dateCollection	Date the resource in question entered the collection.	*
dateDigitization	Date of digitization
documentType	The nature or genre of the resource. Example letter, memo, meeting. We need a controlled thesaurus.	*Newsletter
electronicFormat	Extent and medium of unit of description. Archived version. We need to create a controlled thesaurus.	PDF, 8 pages
provenance	A related resource or organization fro which the described resource is derived.	Ontario Consortium for Computers in the Humanities
language	Controlled thesaurus.	English
relatedMaterials	A related resource in the archive.	*CCH, Canadian Humanities Computing 2.3-4, newsletter, 1988
coverage	The spatial or temporal topic of the resource.	Humanities Computing in English Canada, December 1987
identifier	An unambiguous reference to the resource within a given context (a unique identifier). ERA uses a system called the Handle system to assign permanent identifiers.
rights	Information about the rights held in and over the resource.	accessPublic Access
access	Use for conditions governing access.	Public Use
use	Use for conditions governing use.
preferredCitation

ElementDefinition*******************************************************************

*

ElementDefinitionExample*******************************************************************

XML Examples

Each of the following documents were validated using Oxygen

• XML Metadata CCH, Ontario Humanities Computing 1.4, Newsletter, 1987
• XML Metadata Glickman and Staalman, Manual for Printing of Literary Texts and Concordances by Computer, Manual, 1966
• XML Metadata McGann, Culture and Technology. The Way We Live Now; What is to be Done?. Podcast, 2004
• XML Metadata McMaster University, "The Face of Text", Conference Proceedings, 2004
• XML Metadata Lancashire, IBM-U of T Computing Centre, Letters, Meeting Minutes, Reports, 1982-1985 Embargoed

Back to Histories and Archives Project

Retrieved from "https://circa.cs.ualberta.ca/index.php/CIRCA:Archiving_Our_Collection"